Rollover explained

A new membership year is a busy time for many clubs. 

At Australian Sailing, we assist clubs by performing what is called a Season Rollover of your revSPORT system. This closes your current membership season and opens up a new one, ready for new registrations. 

When performing a Season Rollover, clubs have two options which determines:

What happens to your current season data AND What registration options you will have in your new membership season

When do season rollovers take place?
You can determine which month your season rolls over takes place.

Rollovers are actioned on the 1st of the month or the nearest business day. 

Where can I check our rollover preferences?
Your rollover preference is saved in your account settings.

When logged in to your revSPORT portal click on   account >  Account Details and scroll to ADDITIONAL INFORMATION and there is a drop down field with months + rollover options listed.

 This is an information field that provides Australian Sailing with the data we need to then action season rollover on the 1st of the month. 

How is a Season Rollover performed?
A season rollover does not happen automatically. 

Season Rollovers are actioned manually by Australian Sailing on the 1st of the month or the nearest business day. This is so every club rolls over on the same day each month. 

Clubs receive an automated completion email to the REPLY TO email in  Account Details which outlines your next steps post rollover.

What are Rollover Preferences?
There are two rollover preferences available to clubs.

Archive and Bring Forward - each of these options determines what registration or renewal options you can use to manage your members in your new season.

Please find a summary below:

IF YOU ARCHIVE

This is our prefered option for clubs.

This allows your club to start with an empty member list and take registrations via the online registration form. 

IF YOU BRING FORWARD

All of your previous seasons members will appear in your member list as UNPAID

It then becomes your priority to update these members from UNPAID to a PAID PAYMENT CLASS. This can be done via invoicing, or manually updating your members.

You will also have to remove any members who are not returning - this can only be done, one by one. 

What happens AFTER a season rollover is completed?
Your club will receive a confirmation email to your account Primary Reply-To email address. 

This email will outline your next steps OR you can visit our Post Rollover page for your next steps post rollover. 

Take me to the Post Rollover page